Vendor, Exhibitor, Artist Alley, Food Truck Application

Apply Online

Application Deadline

Please apply before Saturday Sep 15, 2018

Vendor's manager: Paul Lau (604) 370-4471


  • Saturday Oct 6, 2018: 12 PM - 7 PM
  • Sunday Oct 7, 2018: 12 PM - 7 PM


  • UBC Robson Square Downtown, 800 Robson St, Vancouver, BC V6Z 3B7
  • The public does not need ticket to enter the vendor's area.
  • Half minute walk from SkyTrain City Centre Station. 3 minute walk from the Halloween Parade.


Exhibition Level


Vendor's and Exhibitor's Hall Hours

  • Saturday Oct 6, 2018: 12 PM - 7 PM
  • Sunday Oct 7, 2018: 12 PM - 7 PM

Exhibitor Move In:

  • Saturday Oct 6, 2018: 9 AM - 12 PM

Exhibitor Re-stock:

Note that Howe St is closed for the parade from 10:30 AM to 1 PM on Sunday. See parking information below.

  • Sunday Oct 7, 2018: 10 AM - 12:00 PM

Exhibitor Move Out:

  • Sunday Oct 7, 2018: 7 PM - 12 AM

Loading & Parking

Drop Off

The fastest way to set up is to drop off and then drive away at 800 Hornby St.

Use the ramp from the south side to get down under the glass roof. There is no ramp on the north side. If you cannot see the ramp, go to the opposite side.

Parking and Loading

If you need parking, enter Robson Square underground parking from Howe St before passing Nelson St, then follow the University of British Columbia / UBC sign. Take the elevator to classroom level. Note that Howe St is closed for the parade on Sunday from 10 AM to 1 PM so you need to park before 10 AM, or find a different parking nearby. Height limit 1.98m (6'6"). See parking rate.


You may take the elevator to the classroom level. It's on the right hand side of Hornby St after passing Robson St

Road Closure

On Sunday, the Road Closure will be between 10:30 am and 1 pm for the parade. Please plan your trip earlier and come to Robson Square via Hornby St or Georgia St. Do not use Howe St or Granville St. The complete Road Closure information is on this map.

Floor Plan

Booth number and floor plan will be published on this page in early October. Exhibitors will received email notification as well.

Locations will be assigned to exhibitors instead of being chosen.

We reserve the right to change the final floor plan.


Wi-Fi is complimentary (free).

Exhibitor Application

Price, Application Deadline

All the prices are for 2 days and non-refundable, and include $40 one year membership fee at Vancouver International Halloween Festival Society.

Apply before August 31 Apply before September 15
Vendor (8'8' space) $150 ($75 a day) $250 ($125 a day)
Artist Alley (6' table space) $100 ($50 a day) $150 ($75 a day)
Food Truck or Trailer $40 application fee plus 10% commission $40 application fee plus 10% commission
Corporate Vehicle Space (10'x10') $650 for 3 days $750 for 3 days

Step 1

Please read Exhibitor Terms & Regulations before submitting your application.

Application and fees must be submitted on or before Saturday Sep 15, 2018.

Step 2

Apply online. You are free to bring your own fixtures as long as you can fit them within the space.


If you paid by PayPal or cheque, it may take a few days for the Payment Confirmation to be updated.

Get Receipt

Exhibitor List 2017

This list is from the previous year. The new list will be updated after application deadline Sep 30.

To find your name quickly, press Ctrl and F keys on your keyboard at the same time to search for your business name or personal name (if you didn't give us your business name).

Alkymiya GalleryB61
Alys' WonderlandB56-B57
Boss 3A25
Collector's Inc.B63
Cranial Moon DesignsA23
Da Pop-Up ShopB53-B55
Darkly DarlingsB71-B72-B73-B74-B75
Donald's Eye Chainmail JewelleryB64
DOOMWOOD Digital Media Inc.A31-A32
Eugee RamiA28
International Paintball GroupS3
JAP YoroB62
Kittiwake AccessoriesS4
Lizard PalsA27
Mara's Art WorksA38
Medusa illustrationA20
missingNo. BandA35
Nano AngelsA39
OceanMagma Design ltdB67
Outbound Xtreme StreetwearB59-B60
Responsible and Problem Gambling ProgramB65
SchoolCreative Institute of the ArtsB69
Sugarnyo HeavenA37
The Majestic VoyagerA30
The T1 AgencyS1
Vagabond PlayersA40
Vintage View AtelierB76-B77-B78-B79-B70


The parade is free for spectators. Don't miss the complete four day festival. See Event Schedule and Location.


Vancouver International Halloween Festival Society

By participating in this event, you agree that your image or video may be used for event promotional purpose.
© 2014-2018 Vancouver International Halloween Festival Society